The 3rd Amendment to the Lochmeade HOA Covenant, Conditions, and Restrictions (CCR) are now on the website (click HERE). They are displayed below the current display of the CCR.
RESULTS OF COVENANTS AMENDMENT:
This past Friday was the last day for HOA members to vote on the proposed amendment to our covenants. We’re pleased to announce the amendment passed with 74 votes “FOR” the changes, zero votes “AGAINST” and 19 “ABSTAIN”. We can now officially offer the new phase 3 developer the opportunity to re-join with Lochmeade and we expect him to accept our offer. We will advise when all paperwork is completed and the re-joining is official. A few individual items on the ballot were voted “AGAINST” but there were at least 62 (the minimum requirement to pass) votes “FOR” all items so the amendment passes as written.
There was a small turnout at last Wednesday night’s meeting to discuss the amendment. All questions were answered and a few remaining ballots were turned in. We also discussed the need to improve the lighting at our Atoka-Idaville entrance and we have a couple of ideas which we’ll try out in the next few weeks. Feedback is always appreciated. It was also pointed out that the fountain light has grown dim so Turtle Fountains has been contacted. Bulb replacements are about a week away.
We want to thank everyone who took the time to consider the amendment. We also hope this shows that, while our board and committees work on our behalf, it’s the members that ultimately decide how our association is run. We hope to see all of you at next April’s annual meeting.
*** NOTE *** This document is also stored in the official meeting minutes here -> Meeting Minutes
At the 2017 Lochmeade HOA Annual Meeting your Board of Directors shared with you the fact that we had discussions with the new owners of the old Lochmeade Phase 3 about the possibility of rejoining with Lochmeade. At the time we said the merger was unlikely since the new developer showed little interest but that we planned to continue pursuing the matter. At our last meeting we reported the likelihood of rejoining appeared better in that there was now some interest being shown by the developer and builders. Today we’re informing you the developer and builders of Phase 3 have agreed to rejoin Lochmeade, if you’ll have them. This had always been the board’s goal – to give the residents of Lochmeade that choice.
There are pros and cons to the merger and we plan to have meetings to discuss those and share information. The reason the board pursued the matter in the first place is that a local real estate agent and real estate broker in Memphis, on separate occasions, both highly recommended merging with Phase 3. Their logic was simple – the more control you have over your neighboring areas the higher your property values. We did have to make a few concessions to get builder interest:
- Builders prefer not to work with Architectural Control Committees for the simple reason committees take time to make decisions. We agreed to use an independent architectural firm selected by the builders, but one that works for us. HOA’s do this regularly. After the houses are built all future changes/modifications go through our Architectural Control Committee as per normal.
- We also agreed to accept more duplication. In the 45 new lots there might be 5 or 6 houses with the same floor plan, but with variances in bricks, entries, etc. We will ask them to encourage diversity.
- In our Architectural Guidelines, Guideline 4 requires a minimum 20” floor height. We still suggest 20” but we will accept less if the new homeowner doesn’t want it as it adds more expense.
- We agreed builders will not pay HOA fees. Fees will be paid by new home owners, pro-rated for that first year.
Those were the concessions we made to get the builders on board. We think they are acceptable but that’s for you to decide, otherwise, all Lochmeade covenant rules and architectural guidelines apply.
Here’s the plan. Our covenants will have to be changed/modified/rewritten to allow for the additional lots and then we will vote on whether to accept the change to the covenants, and because it is a change to the covenants a 67% majority is required for approval. The new covenant will be mailed to each home and ballots will be provided for us to vote by mail. Our attorney tells us this ‘process’ will take about 3 – 4 months and cost us about $5,000, but in the end, if you approve, we’ll have 45 more dues paying residents in Lochmeade. We’ll keep you updated as information becomes available and meetings are scheduled.
Lochmeade HOA Board
Hello again, neighbors. The first Tuesday in April is approaching which means it’s almost time for the Lochmeade HOA Annual Meeting. This year our meeting will be April 3rd at 6 pm in the Board Room of Atoka Town Hall. Here are some of the topics we plan to discuss:
- Development of the old Lochmeade Phase 3 will probably begin this year and we have offered the new owner the opportunity to develop the property as a part of Lochmeade.
- Our wall that fell into the lake will be repaired once the rainy season ends. The lake will have to be drained about 4 feet for a foundation to be poured. Erosion damages around the stone storm drains into the lake will be addressed as well.
- We have changed insurance companies. We are now using State Farm because we feel it better suits our needs.
- The fountain repairs this past year were necessitated by fishing lines damaging the pump. Our campaign to stop illegal fishing reduced the number of these fishermen by about 80%. Keep up the good work!
- Town officials have agreed to attend the meeting to answer questions that pertain to the city like garbage pickup, street repaving, etc.
The annual meeting is a chance for us to meet and greet each other, and to discuss any issues you deem important. If we have a quorum we will elect a new Board of Directors. This is our neighborhood; this is our association. Hope to see you all at Atoka Town Hall on April 3rd. Official notifications of the meeting will be mailed in March.
YOUR LOCHMEADE HOA BOARD OF DIRECTORS
(from the Lochmeade HOA Board)
Thursday night several HOA board members met with Paul Frazier, the new developer of the old Lochmeade Phase III, and we discussed the possibility of joining his development with Lochmeade. We discussed dues (he was surprised how low our HOA fees were) and architectural control.
Paul says he is busy in the planning and development stage of the property and thinks it premature to discuss joining Lochmeade at this time. He did say it remains a possibility that he will consider. He does plan to have larger, nicer homes built in the development but has yet to write the Architectural Guidelines. We gave Paul a copy of the Lochmeade Architectural Guidelines with the suggestion he might start there.
For your information, Paul was told by the city planning commission that Johnsborough must connect to the Walker Lake subdivision. If Paul does ask to join Lochmeade, the HOA will have to vote on it. We’ll update you as information/changes become available.
LOCHMEADE BOARD OF DIRECTORS
The Lochmeade HOA is currently attempting to find a better, more visible manner to identify residents and their guests who are permitted to fish on the HOA lake. Inserting the Lochmeade HOA Fishing badge in an arm band like the one below was a suggestion made at the HOA meeting on April 4th. The arm band comes in several bright colors that are visible from a distance. The cost is $5.00 each.
Lochmeade HOA members who have registered on this website may vote their preference by clicking on “Yes” or “No” below and then clicking on the “Vote” button. You may only vote once.
Are you in favor of using this armband to display Lochmeade HOA Fishing badges?
- Yes (67%, 4 Votes)
- No (33%, 2 Votes)
Total Voters: 6
(You will be receiving a letter in the U.S. Mail announcing this, too!)
Greetings fellow Lochmeade homeowners,
The first Tuesday in April is approaching which means it’s time for our annual Homeowners’ Association (HOA) meeting. This meeting will be held April 4th at 6:00 pm at the Patriot Bank in Barretville, the same locale as last year. It is very important to try and attend the meeting, or at least send a proxy note with someone that does attend, so that we can have a quorum. Remember, no member may cast more than one vote by proxy in addition to their own vote. Without at least 51% of the homes represented, we cannot conduct any business such as electing board members. [Read more…]
Happy autumn, everybody. It’s been three months since our last letter and we feel it’s time for an update.
Fountain. You probably noticed our lake fountain ‘died’ a couple of weeks ago. The committee researched options such as repair ($3786.50) and various replacements. We decided to replace the old fountain with a nearly identical one. The new fountain will cost about $8500 and should be in place by month’s end.
2017 HOA Fees. The good news is we had the money to replace the fountain; the bad news is that the unexpected fountain replacement along with the planned pier and gazebo repairs will pretty much deplete the reserve fund we had been trying to create. The Board has subsequently decided to leave HOA fees at $650 for 2017. We know we have some erosion problems that may have to be addressed next year and we still need to have a reserve fund for emergencies. Did you know that on the Lochmeade HOA’s website you can review our monthly financial statements? It’s your money, you should know where it goes.
Atoka city street repair guidelines. According to Daniel Lovett, Atoka Public Works Director, city streets are paved/repaired according to need; there is no 10-year repaving rule. When one of our streets in Lochmeade is the worst street in the city, it will be repaired. The city regularly inspects all streets and are well aware of our subdivision street situation.
Garbage cans. Please remember that garbage cans, storage bins and other similar personal items must not be left in view of streets and commons areas. Several residents are remiss in this. Remember, your committee only hears your neighbors’ complaints. Letters have been sent, on behalf of the community, and fines can be levied. Please, store garbage cans and personal items out of sight.
Architectural Committee. As per our Covenant, certain changes to property must be approved by the Architectural Committee; some residents on occasion have forgotten this. Questions or submissions can be sent to: LochmeadeACC@gmail.com to ensure compliance. And don’t forget routine repairs. Shutters and fences must kept stained/painted and brick entrances to driveways in good condition.
Over the coming months. Once the election is over, political signs should be removed within 2 days. For our residents needing trees (2 per front yard, 3 for corner properties as per Covenant), December and January is the best time for planting. Mid-South Tree Farm has good prices for self-service and full-service tree planting/replacement.
Finally, thanks again to all committee members who volunteer their time and energy for the benefit of our community.
Your Lochmeade Board of Directors
Our neighbor has a need!
Lochmeade Neighbors, please purchase a bow to help with expenses of our neighbor’s son. Our neighbor, Terry Fiveash (4 Colton Ridge Lane), has had a tragedy in his family. His son was in a horrible accident June 14 and is still in very serious condition.
I’m asking all neighbors to please consider purchasing a bow for your mailbox in support of Terry’s son and family. This will help with expenses and, also, show Terry that we are supporting him.
Post on the Ladies and Laddies of Lochmeade Facebook page or call me at the number below that you want a bow for $10 or any size donation and I will get it to you.